MTA School Group Policies

• Chaperones – we would prefer a minimum of 1 adult per 10 students -especially if you are opting to stay on campus for lunch or additional activities. We understand the difficultly in getting volunteers, which is why we are only recommending, not requiring a 1 to 10 ratio
• Bus drivers – If your bus driver is waiting on campus during your visit, please feel free to invite them to see the performance with your class. Bus Drivers are not charged an admission.
• Parking – After dropping off students in the horseshoe driveway, please have the buses park in lot 9.
• Final attendance numbers are due 3 weeks before the performance. Once we past the 3 week mark, the number of seats you selected become locked as yours.

Schools that have any ticketing changes after that time are subject to the following:

• Adding tickets are subject to availability at any point during the reservation process.
• Any reduction of the original reservation numbers, the school is responsible for paying for lost seats at full price. (after the 3 week deadline)

• School commits to 60 kids and shows up with 50. The School is responsible for paying the price of 60 tickets regardless of the fact that those kids did not show up.

• Invoices for final numbers will be sent to either BOCES or your District Office – depending upon method of payment selected by teacher.
• Please make sure that if you are billing through BOCES, your particular BOCES knows about it. CPS is not responsible for BOCES denial of funds. IF this happens, then the invoice will be sent to your district for payment.
• Stearns -Cottrell Instrumental Petting Zoo – The number of participants is limited for the Zoo portion of the morning. It is on a first come first serve basis. Depending upon your schools schedule and bus timing you can chose to do both the Petting Zoo and Concert or just one of them.
• Weather delays or cancellations
  • If your district closes or delays the start of school, then you will not be charged for the performance.
  • Due to the busing schedules, we cannot put on a performance on a snow delay, therefore we consider the show canceled.
  • When a district cancels school, we will not hold that district or BOCES responsible for paying the cost of the tickets.
  • When and if rescheduling occurs, we will reach out to the point person with the new information to see if they are interested first, before opening up to everyone else.
• Selection of a point person from your school:
  • There should only be one adult per reservation who is responsible for communicating information to CPS and disseminating it throughout the group that is attending.
• Special Needs:
  • Please let us know of any special needs that your group might need. We are here to help you.
• Study Guides:
  • If study guides are available from the performers, we will pass a copy on to your point person as we receive them. Please note, some performances will not have study guides.
• Pricing:
  • Student tickets are $7.00
  • Chaperones 1 free per 10 students
  • Bus drivers and monitors are free as our guests
  • Adults beyond the chaperone limit are $10.00*Please note price differences on the Petting Zoo Day – that is the only exception to the above list.

• Lunch:
  • We suggest eating your lunch while on campus in order to maximize your visit and can arrange a space for your school group.
  • Please bring brown bagged lunches from your home district – nothing that needs refrigeration please, pack them in Storage Totes with your district name on them. They will be at your lunch area when it is time to eat.
• Other Campus Tours:
  Please contact us if you are interested in extending your day with additional campus tours. We can connect you to those offices based on your schedules and interests.